ZIP files, the affectionate nickname for compressed folders, are quite useful for businesses. However, some employees don’t realize just how useful they can be or the benefits they are foregoing. Let’s discuss what a ZIP file is, how it can contribute to productivity in your office, and how to make one.
What is a .ZIP File?
It’s easy to use the terms ZIP and compressed files interchangeably, mostly because they are the same exact thing.
When you use a ZIP file, you’re making multiple files smaller and “compressing” them into one convenient package. This reduces redundant data and reorganizes what’s there, offering the following benefits:
- Preserved storage space
- Simplified data transmission
Now let’s look at how to compress your own files so you can take advantage of these benefits.
Let’s Make a .ZIP File!
With Windows 11, you can make a compressed folder with just a couple of clicks.
First, you need a file or folder that you want to compress. Right-click it and select the option for Send to. Next, select the option for Compressed (zipped) folder. Now that you have a compressed folder, you will find it easier to share the files contained within with others in your business.
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